Translations of Multi-Lingual PowerPoint Presentation
ASIST is often called upon to translate PowerPoint presentations.
Here are some tips that make the process easier.
1. As much as possible, always create titles (and other text in the “sub-levels”) in the Outline—rather than creating and editing text in the slides themselves.
2. Foreign language text is typically longer than the English original! If you’re already pushing the size limits of a slide with English text, consider breaking it up into several slides.
3. Images and diagrams you place into PowerPoint (“pictures” inserted from a file) often also include text. Remember to include original source files for these, so they can also be translated!
4. If you use external sound files in your presentation, be sure to provide them. Naturally, if these include spoken phrases, we can also translate and record them for you in any target language.
5. If using the Notes Page to print audience handouts, please indicate that we should also translate this for you. If you are using the Notes Page for presenter’s notes instead, let us know whether this text should be left in English, translated, or both.
6. Learn how to use the Pack and Go command! This gathers together all presentation files including externally linked files, and, if required, embeds required fonts. Even when not translating to other languages, this ensures presentations will look and play identically on other computers. Including the Viewer option allows presentations to run even on computers without PowerPoint (or where installed versions in your host country are older than yours!).
7. Even if the correct version of PowerPoint is on the computer provided for you, as a presenter you still might want to pack presentations with a stand-alone Viewer (or even bring your own copy of PowerPoint). When onsite, it can be very disconcerting to negotiate PowerPoint menus and dialog boxes in a language you don’t understand!
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